What Are The First Three Priorities If You Become Lost – Tired of pushing unfinished to-do lists and priorities aside? Learn how to create a to-do list, choose a priority strategy, schedule tasks, and communicate with your team to increase productivity and get work done.
If you’re like most people, you usually start your day with the goal of being as productive as possible. But as the day goes on, you find yourself dealing with a number of urgent requests and find your to-do list growing. It seems that what you were trying to achieve in the beginning has been pushed aside.
What Are The First Three Priorities If You Become Lost
If this sounds familiar, you’re not alone. Without a process of prioritizing work, there is always a feeling of catching up. However, there are four steps you can take to increase productivity, meet deadlines, and manage your time better.
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Check out the tips below and use these steps to prioritize your daily tasks.
You can’t decide how to prioritize your tasks if you can’t see at a glance everything you need to do first. This may seem basic, but it’s often overlooked in the rush to dive into a project. Instead, spend time listing the things you need to work on in each project. Break down larger tasks into subtasks so you feel less pressured.
Having all your tasks in one place gives you an overview of what needs to be done, and for time management purposes, you can see how much work you’re working on and which ones need your most attention. now.
Don’t worry about organizing your work just yet. To start, put them all in the same place. Creating a master to-do list is an important first step. Because if you can organize yourself at the beginning of a project or branch, it is much easier to stay organized for a longer time.
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A tip. My Tasks is a feature that automatically consolidates all tasks assigned to you into one view. It acts as a master checklist to keep you focused on the right tasks and allows you to organize and prioritize tasks based on deadlines.
Ultimately, how you prioritize your work depends on the nature of your work and your personal work style, but there are general ways to prioritize tasks that work for you. Let’s look at some effective ways to prioritize your work.
Eating a frog is not a literal recommendation, but a system based on a wise quote from Mark Twain. He said, “If eating frogs is your main occupation, you should do it in the morning.” In the world of project management, this means tackling large or complex tasks before tackling less important or time-sensitive tasks.
Important tasks that achieve your highest purpose and are related to your Top Level Objectives or OKRs should be at the top of your priority list when you start the day. After you’ve been eating frogs all day, your most important tasks are already done, so you can focus on other tasks and feel less stressed about things like deadlines.
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Eat a Frog in Action: Before you answer emails, fill out review forms, call clients, or deal with contract changes, complete an important presentation for your management over the weekend. Jumping into a big project before you tackle anything else makes it easier to tackle the big stuff without losing focus or getting distracted by random tasks or questions.
Another prioritization technique, the Eisenhower Decision Matrix or Urgency Critical Matrix, begins by organizing tasks into four quadrants based on whether they are:
Dwight D. Eisenhower, a five-star general during World War II and then president of the United States, was adept at making important decisions quickly and found this method to help him.
Launching the Eisenhower Decision Matrix: A colleague just sent me an email asking for help with a sales pitch. This request is urgent because it needs to be done today, but is it important enough to delay other work?
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Measure the importance and urgency of each task on your daily list to determine whether you can shift the task to help a colleague or push it to a later date. Knowing your commitment allows you to say “no” when necessary.
The ABCDE method is similar to grading tasks from A (very important) to E (removed when possible).
This method allows you to quickly assess the importance of tasks to help identify the highest priority tasks. Always make sure you do A’s and B’s first because it’s A’s and B’s that determine your success at work.
The ABCDE method also works well in combination with eating frogs. If you start the day with tasks A and B, you can spend the rest of the day doing less important tasks like C, D, and E.
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Starting ABCDE: You have 8 hours of work today, but you have 15 hours of work listed. While each task is given a letter, only two are classified as A tasks, most of which are D tasks that can be delegated or rescheduled. Now you can focus on task A and leave task D for later or delegate it to another team member. Because you’re overwhelmed, you have a prioritized to-do list that focuses on the most important things for the day.
In the chunking method, a chunk is defined as a focused work activity. It can be standalone (empty the inbox), be part of a larger project (finish the first draft of a document), or be a collection of small, unrelated tasks. The key here is to turn those chunks into focused, uninterrupted blocks of time.
Slicing in Action: Start your day with an hour of design work and a break. Then there are two hours of scheduled meetings, lunches and 30 minutes of email response time. Next, we move on to a one-hour research paper for a new project.
Be responsible and record all activities in the schedule so that no one goes over the plan. Take a short social media break, attend a team update meeting, and end the day with an hour of design work.
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A tip. If you use , you can create custom fields to add additional information, such as star rating (if using the ABCDE method), urgency, and importance (if using the Eisenhower decision). matrix), priority level (if you want to eat the frog) or estimated completion time.
Whether a task takes minutes or weeks to complete, it always has a beginning and an end. So, when you have a list, include a start and end date for each task. This ensures that there are no gaps as new things emerge and priorities change.
If a task is assigned without a clear start or end date, you should request this information so we can plan work hours and set expectations. Once you know these dates, it’s a good idea to set a personal due date earlier to handle unforeseen issues or submit your work early. Think of your work as a puzzle. You need to know that the pieces fit together and that the start and end dates are the edges of the puzzle pieces.
Continuing the metaphor, if tasks are puzzle pieces with start and end dates marked on the edges, the calendar is a jigsaw puzzle that puts together the bigger picture.
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If you use any of the prioritization methods above, or any combination that works for you, you can use this framework to fill out your schedule and manage your time.
A tip. Use the calendar view to see which days are likely to be busy and also to see blocks of time left. Use this view to switch tasks and distribute them more evenly. Proactive schedule management helps you pinpoint important tasks that need to be done and start your day organized.
Finally, don’t forget to repeatedly include team members who may be waiting for you to complete tasks or compete for your time.
A tip. With Task Comments, you can share task updates and ask direct follow-up questions, keeping you informed of the actual work you’re doing. Alternatively, you can use in-project status updates to keep all stakeholders informed of the progress of a specific project, not just tasks.
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Clearly prioritizing tasks can increase your productivity, manage your time better, and give you confidence that you’ll always meet deadlines. Are you struggling to get things done after all?
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